With the rise of the global digital enterprise, transactions and documents may need to be signed by many people around the world. Customers can sign documents using zero technology, directly from their desktop or via a web browser.
Digital signatures must be able to verify recipients outside the enterprise, sign on the go, have cross-platform capabilities, and serve many purposes, including Microsoft Phrase, Adobe Acrobat, and TIFF photos.
1. Seal your documents
Digital signature certificate software can help you seal your documents with expertise by adding your graphic signature to the document.
You can also add a graphically signed image to files created with Microsoft Phrase. This security hole increases the probability of fraud and forgery. The response used is simply a digital “image” of the signature affixed to the document, which does not seal the documents.
In the traditional paper world, the concerned authorities verified in the presence of a trusted third party. A notary or lawyer would then affix a “seal” to the signature to ensure that it could not be forged. In a digitized, paperless world, digital signatures should serve the same purpose.
A DSC provider online should seal any digital document and ensure that the document cannot be forged. It uses a unique “fingerprint” specific to both the signer and the document to ensure that the signer is the author or owner of the document. This “fingerprint” cannot be reused or reassigned and certifies that the information has not been altered in any way.
2. Some Software Support
A digital signature system must serve several purposes. Many digital signature programs allow you to sign documents created with commonly used tools, such as Microsoft Phrase or Adobe Acrobat. However, many online digital signature certificate programs are useless for use, such as AutoCAD or ERP. Historically, it didn’t matter what type of paper document was signed, whether it was a physical item, an invoice, or a typed contract.
3. Multiple signatures
Some digital signature programs allow only one signature, and once a document is signed and sealed. Traditionally, document-intensive organizations, such as insurance companies and financial institutions, handle large volumes of documents of all types daily. Many of these documents need to be reviewed, approved, and signed by several specific individuals. In some cases, half of the document must be approved by one signer and the other half by a special person. With a traditional “wet” signature, you can sign or initial anywhere in the document.
A responsive digital signature must meet the same criteria as a “wet” signature. The basic principles are as follows:-
- Authenticity – The signature can be authorized as part of a secure process.
- Confidentiality – Signatures are not accessible to unauthorized sources.
- Secure – The signature must be verifiable in all cases.
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